POLICY AND PROCEDURES FOR RESPONDING TO COVID-19
Effective immediately and until further notice
Consolidated Contracting will follow the published guidance of the Center for Disease Control on the Coronavirus Disease 2019 (COVID-19) and will be checking daily for updates. We intend to follow CDC published guidance with respect to determining the risk of COVID-19 infection. Consolidated Contracting plans to maintain operations provided it is permitted by state and local governments.
Please read the following items carefully:
- Employees who have symptoms of acute respiratory illness must stay home and not come to work until they are free of fever (100.4 F or greater using an oral thermometer), signs of a fever, and any other symptoms for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (e.g. cough suppressants). Employees should notify their supervisor and Human Resources if they are sick and will be on leave. Again, we are adamant that if you are sick you must stay home!
- If an employee, employee’s family member(s) or close personal acquaintance who has been in contact with the employee is suspected or confirmed to have COVID-19 infection, the Consolidated Contracting employee must inform their supervisor and Human Resources immediately. Consolidated Contracting will then inform fellow employees of their possible exposure to COVID-19 in the workplace from an unnamed, unidentified coworker. Employees exposed to a co-worker with confirmed COVID-19 should refer to CDC guidance on how to conduct a risk assessment of their potential exposure. Consolidated Contracting will assist in this assessment.
- Employees may use accrued vacation or sick leave for such absences. If an employee has no available vacation or sick leave, that employee may work from home with approval from their supervisor. If the employee does not have any accrued time off or if working from home is not appropriate for his/her position, Human Resources will work with the employee and supervisor to find a solution.
- Consolidated Contracting will follow its regular family leave policies. Consolidated Contracting encourages its employees to stay home and care for a sick family member. If leave is longer than 3 days, please contact Human Resources regarding FMLA leave policies.
- Any employee who appears to have acute respiratory symptoms (i.e., cough, shortness of breath) upon arrival to work or who becomes sick during the day will be sent home immediately. Employees should cover their noses and mouths with a tissue when coughing or sneezing (or an elbow or shoulder if no tissue is available).
- It is mandatory for employees to clean their hands with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing. If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol. Always wash hands with soap and water if hands are visibly dirty. This is the single most important thing you can do to help prevent the spread of any virus.
- Consolidated Contracting will provide hand sanitizer and disposable wipes throughout the workplace so that employees may frequently (and before each use) wipe down work surfaces, doorknobs, phones, keyboards, desks, etc.
- Effective immediately, company provided food (bid days, monthly birthday celebrations, etc.) from outside sources will cease.
- Avoid sharing personal items with co-workers (i.e. food, dishes, cups, utensils). When you use the kitchen facilities, clean your personal dishes and remove them from the area.
- Avoid touching your eyes, nose and mouth.
- Avoid handshaking.
In order to minimize risk to its employees and their families, effective immediately, any domestic air travel must be determined to be essential by Consolidated Contracting. Any business travel or business event must be preapproved in writing by Human Resources. Any travel that has been approved prior to March 12, 2020 must be submitted for re-approval. Please notify Human Resources immediately if you have traveled internationally in the last two weeks.
Check the CDC’s Traveler’s Health Notices for the latest guidance and recommendations for each country to which you will travel. We strongly urge you to postpone any currently planned international vacation. If plans cannot be changed, we will require a two-week quarantine upon return from vacation. Please contact Human Resources if you have a planned vacation.
If schools are shut down employees whose children are affected must notify their manager and Human Resources and may be granted work from home access or temporary leave for the duration of the school closure. Please contact Human Resources and they will work with you and your manager on a solution.
Compliance with Federal, State and Local Directives
If a COVID-19 pandemic is declared that impacts Consolidated Contracting, the company will comply with any federal, state and local directives.
Confidentiality of Medical Information
Our policy is to treat any medical information obtained from a disability-related inquiry or medical examination, as well as any medical information voluntarily disclosed by an employee, such as contracting COVID-19, as a confidential medical record.